EXHIBITOR’S GUIDE

Animals

Animals are not permitted in the Center except in conjunctions with an approved exhibit, display, or performance legitimately requiring the use of animals. Trained guide dogs and service animals are permitted.
 

Audio Visual

The Technical Services Department of the Center has an extensive inventory on site to handle all of your A/V needs as well as personnel for set-up, operation and tear-down. A/V equipment may be brought into the facility, however set-up and operation is the sole responsibility of the individual exhibitor. There will be an additional fee for all required power for equipment not supplied by the Center.

Damages

Client is responsible for any damages to the building, furnishings or equipment. Damages of any kind should be reported promptly to the Center’s Security Department.

Decorating Materials

Helium balloons, glitter, confetti, adhesive backed decals, stickers, or any other decorative items may be brought in by the client with written consent of an Event Manager. An additional charge will be assessed for any items requiring removal by faculty staff. All decorative materials must be flame retardant. Decorations may not be taped, nailed, tacked or otherwise fastened to ceilings, painted surfaces, or columns.

Displays

Blocking of any Fire Exit is prohibited. No fire suppression equipment shall be obstructed or concealed. Vehicles with gasoline engines may be displayed with a maximum of two (2) gallons of gas remaining in the tank. A locking gas cap must be installed or the tank must be adequately sealed in some appropriate manner. All battery cables must be disconnected and taped to avoid potential sparks. Welding equipment, open flames, smoke emitting materials as part of an exhibit, fireworks or explosives must be specifically approved on an individual basis by the Gwinnett County Fire Marshal.

Electrical Charges

Electricity is billed at the prevailing electrical form rate.

Food and Beverage

All Food & Beverage must be arranged through our Exclusive In-House Caterer, Proof of the Pudding. No outside F&B is allowed.

Hazardous Material

Exhibitor’s cannot bring any material, substance, equipment or object which reasonably may endanger the life of, cause bodily harm to, any person in the Center, or which may reasonably constitute a hazard to the building or the property therein. Under no circumstances may grease or other waste material be poured into drains. Such material must be removed in proper containers in accordance with applicable regulations and ordinances.

Load-In/Load-Out

Loading or unloading is permitted only through the loading docks. No loading or unloading is permitted through the front of the building. NO EXCEPTIONS.

Parking

Exhibitor parking is made available but limited to the spaces located past the loading docks next to the exhibit halls. Parking is on a first-come, first-serve basis. There is no charge for parking. Exhibitor’s will be required to present a parking pass or provide a list of vendor’s with specific load-in start and end times.

Rigging

All rigging in the facility must be handled by the Center’s personnel and arranged in advance through an Event Manager.

Shipping and Receiving

No packages or freight will be accepted prior to the contracted move-in dates. The moving of shipped freight from dock to assigned spaces is the sole responsibility of the client. Alternate arrangements can be made through event management. Return shipments are the sole responsibility of the client and must be completed within twenty-four (24) hours.

Smoking

Smoking is not permitted inside the Center under Gwinnett County’s Clean Indoor Air Ordinance. The facility has designated exterior smoking areas.

Storage

The Center accepts no responsibility for loss of equipment left unsecured in the exhibitor’s area. Empty crate storage is not permitted in the exhibit halls and service/dock/interior building areas.

Trash

Exhibitor is responsible for the complete removal of bulk trash. “Bulk Trash” is materials that cannot be removed with a broom. Pallets and large pieces of lumber and similar trash may not be placed in the Center’s trash compactors or open top dumpsters.